First-round screening
Asks about experience, schedule, location and expectations — and politely wraps up with candidates who clearly don't fit.
HR & recruiting
Hand first-round calls to Maia — save your calendar for finalists
Applications pile up by the dozen, and most miss the profile. Maia gets every applicant on the phone, checks experience, schedule and expectations, answers their questions about the role — and only the people worth your time make the shortlist.
The hiring routine Maia takes over
Answers from your knowledge base
Tells candidates about the terms, duties and company exactly as you wrote them down — and not a word beyond.
Interview booking
Offers a strong candidate an interview time right on the call and locks the slot while interest is warm.
Built for application floods
Up to 20 lines at once: while a recruiter runs one interview, Maia finishes first calls across the whole batch.
Structured intake card
Every answer lands in a ready card built to your template — skim it and decide, no listening through recordings.
Everything on record
Status, intake, recording and transcript for each candidate — export as a spreadsheet or push straight into your CRM.
The problem
A good opening collects more applications in a week than the team can call in a month. Recruiters repeat the same five questions day after day, while the strongest candidates accept someone else's offer.
- Calling through applications stretches into weeks — the list goes stale faster than you work it
- Recruiters burn out on identical first-round conversations
- The best candidates start work wherever the phone rang first
- Answers live in scattered notes — there's nothing to compare candidates by
How the agent is set up
- Upload your applicant list as a plain spreadsheet — name, role and city for each person
- Write down your screening checklist and knock-out criteria
- Fill the knowledge base: terms, duties, paperwork, common questions
- Maia works through the list — up to 20 conversations at once
- Good fits get an interview time offered and locked on the spot
- No answer, or a “call me tonight”? Maia redials on her own
The first-round screening checklist
You write the questions — Maia walks through the list without skipping a single point and files the answers into the intake card. For a high-volume role it usually looks like this:
- “What did you do in your last job, and how long were you there?” — relevant experience
- “What schedule works for you? Are shifts an option?” — schedule fit
- “Which part of town are you in — is our office an easy commute?” — logistics
- “What salary are you looking for?” — whether the range matches
- “If we make an offer, how soon could you start?” — start date
- “What would you like to ask about the role?” — answered from the knowledge base while interest is hot
The outcome
- Hours between an application and the first conversation — not a week of silence
- Recruiters interview finalists instead of sifting the flood
- Per candidate: intake card, status, recording and transcript
- Results as a spreadsheet export — or straight into your CRM
- Candidates feel the fast response and drift to competitors less
FAQ
Frequently asked
Does the agent decide who passes?
No. Maia collects answers against your checklist and flags obvious mismatches — say, a candidate who won't work shifts. The final word is always the recruiter's: they read a ready intake card instead of listening to hours of recordings.
What does Maia tell candidates about the role?
Only what you put in the knowledge base: terms, duties, paperwork, answers to common questions. If the base has no answer, she says so and suggests raising it with the recruiter at the interview.
How many candidates can it call at once?
From 1 to 20 lines in parallel — you set the width to match your application volume and plan.
Won't candidates mind talking to an AI?
Maia introduces herself, speaks in a natural voice and doesn't waste anyone's time. A few minutes of substance beats waiting three days for a recruiter to call back.
What if a candidate prefers texting?
Maia handles text too: Telegram, MAX, e-mail, website chat. Run the screening in whichever channel the candidate replies to fastest.
How do I get the results?
Export them as a spreadsheet or push candidate cards into your CRM automatically — each call comes with the intake, recording and transcript attached.
Next
Take the load off your recruiters
Send us one live opening — we'll build the agent around it and run test calls. Hear Maia screen for yourself, then decide whether she gets the whole pipeline.
Trial balance after sign-up — call your agent right from the browser. No card required. Book a demo →